Vital Statistics – Birth & Death Records
The Office of Vital Statistics provides access to birth records of individuals born in Ohio and death records for individuals who have died in Montgomery County, Ohio.
Birth Certificate (Order Online)
A certified copy of a birth certificate that can typically be used for travel, passport, proof of citizenship, social security, driver's license, school registration, personal identification and other legal purposes.
Birth Certificates are available for births that occurred in the state of Ohio from 1908 to present.
- For births outside the State of Ohio, please contact the state in which the event occurred. Find locations outside Ohio.
Home Birth
- If your child was born outside of a birth facility, that is considered a Home Birth.
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Examples of non-birthing facilities are
- Your residence
- Another person’s residence
- En route to the hospital
- A medical facility that does not have a birth unit (i.e. Grandview, Urgent Care etc.)
- Home Birth Packet
- If you believe you qualify as having a Home Birth, please contact the county where the child was born
- Home Birth’s must be registered in the county of birth. Submitting the packet to the wrong county could delay processing.
- You may also obtain a Home Birth Packet from a medical facility
- The packet must be completed within 1 year of birth. If it is not completed within that time frame, you will have to complete a Delayed Birth Registration through Montgomery County Probate Court. (937)225-4640
Additional Notes for New Birth Certificates
- Certificates for new births typically takes 7 – 10 business days to become available. While Public Health- Dayton & Montgomery County’s Office of Vital Statistics strives to provide this service as quickly as possible, the information must first be received from the birthing hospital (or center) and uploaded into State of Ohio records system.
- If a certificate is not available at the time of your application, the certificate will be mailed via U.S. Postal Service upon coming available.
Death Certificate (Order Online)
Death Certificates are available for deaths that occurred in the state of Ohio from 1909 – present. (Please note, this is the location of the death and not the previous address of the individual.)
- For deaths outside the State of Ohio, please contact the state in which the event occurred.
- Information related to deaths prior to 1909 is not available within the State of Ohio records system. For deaths in Montgomery County from 1867-1908 contact the Montgomery County Probate Court. For deaths in Dayton from 1867-1908 contact the City of Dayton.
How to Order by Mail
To order by mail, you must complete Application For Certified Copies(403 KB) or submit a letter listing the following: Child’s name, date of birth, county of birth, mother’s full maiden name, and father’s full name, if listed on the certificate and mail it to;
Public Health – Dayton & Montgomery County, Office of Vital Statistics
117 S. Main Street Dayton, OH 45422
You must also include a payment in the form of certified check or money order. Do not send cash and personal checks cannot be accepted.
The office of Vital Statistics is not responsible for mail that is delayed or lost. If you believe mail to be lost or delayed, please contact USPS for assistance with locating your mail.
How to Pick-up A Birth or Death Certificate in Person.
Public Health’s Office of Vital Statistics is located in the Reibold Building in downtown Dayton at 117 S. Main St. A paid parking garage is located with an entrance off of 5th St.
Forms of payment that are accepted are; Cash, Certified Check, Money Order or Credit Card.
If using a money order or certified check, please make payable to Public Health – Dayton & Montgomery County. (No personal checks can be accepted)
Additional Notes for Ordering Online or by Mail
- The Office of Vital Statistics program processes orders within 7 – 10 business days, once the certificate has been registered at the birthing facility.
- If a certificate is not available at the time of your application, the certificate will be processed and mailed to you once available and based on the shipping preference you’ve selected.
- If you order by regular mail, once we process that order, we are unable to track it. If you suspect it has been lost in the mail, please allow up to 30 days for the mail to be returned to our office. At that time, we will contact you to discuss next steps.
- If you have questions about the certificate you received, please call our office at (937)496-3117.
Vital Statistics Office Hours
- Monday 8:00am - 4:00pm
- Tuesday7:30am - 4:00pm
- Wednesday*8:00am - 4:00pm
- Thursday7:30am - 4:00pm
- Friday8:00am - 4:00pm
* NOTE: Every 3rd Wednesday of the month, the office will open at 9:00am - 4:00pm.
Language Assistance
If you need the help of a translator during a visit to our office, please call (937) 496-3117 to schedule and appointment and to have a translator available.
- Documents
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